![]() ![]() Once you have downloaded an invoice template, it can be completed offline and printed for your customers, if required. If, for whatever reason, you are unable to access the internet, you lose your ability to invoice, and this can be highly inconvenient. Access – Many invoice software programs are web-based, which is great if you need to complete invoicing on the go and using multiple devices.Managed software also benefits from regular updates (legal, tax, etc.) The simplicity of free invoice templates means that many of these features aren’t available, but again, if you want an invoicing solution without the bells and whistles, invoice templates are for you. Features – Many invoice software programs include useful features such as automation of payment reminders and receipts, integration with apps, and storage of customer and inventory information.With invoice software, the level of customization is limited to what the software creators allow. If you find that you need to amend sections, our free photography invoice templates are fully customizable, giving you the ability to edit, add and remove relevant sections. Flexibility – There are so many choices when it comes to invoice templates that you are sure to find one that suits your business.Invoice software tends to be more complex and technical, meaning you may need special training on how to use the software. Our templates are created to be used in MS Word and MS Excel, programs that most people are familiar with and are comfortable using. Ease of use – Invoice templates are generally user-friendly and intuitive due to the simplicity of the designs.If you are looking for a simple invoicing solution, invoice templates are probably more suitable as they require very little time to set up. An invoice software package can offer a streamlined, efficient way to invoice your clients and follow up on overdue payments. Time– As a busy freelance photographer, you probably have little time to spend on administrative tasks.Often, invoice software is advertised as being free, but this can mean that the included features are limited and that a paid upgrade would be required for full functionality. Cost – If you opt to download free professional invoice templates, there is no financial commitment, whereas invoice software can have significant upfront and ongoing fees.Invoice Software vs Free TemplatesWhen deciding whether to use invoice software or free templates to create your photography invoices, there are several points to consider: Service-Expenses-Licensing Invoice Templates Set up a schedule to periodically check with the client regarding usage, need for renewal, or new services.Be sure the client understands that they do not own the images.Troubleshooting the Service-Expenses-Licensing Method Need to keep track of the client over a longer period of time to assure they are not using images inappropriately during or after the license term.You may make additional income if the client renews the license.The client knows exactly what they are paying for, the terms, etc.After the client’s license expires, if it is not renewed, you may sell, license, or distribute them. Service-Expenses-Licensing InvoicingYou are billing for a service, plus your expenses (materials, travel, etc.), plus you retain the ownership of your images, and sell a license for the client to use them over a certain period of time and for certain purposes, with or without attribution, etc. Take a stance beforehand on whether “the customer is always right” or “I’m flexible and accommodating, but won’t be taken advantage of.”.Know the value of your time and how long each aspect takes.Determine your client’s expectations regarding what is covered in the lump sum before you begin work.Clients can be very demanding, and will often ask for extra work that they expected to be included in your lump sum price, which would put you in the position of losing money to keep your client happy.If it takes longer than expected, you will be out the time and money. ![]() Really need to know how long the job should actually take in order to settle on a price that is fair for both you and the client. ![]()
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